Can we bring in our own vendors?*
It is your day and you should be able to choose whatever wedding vendors you want to make it exactly how you want it to be so we absolutely allow you to bring in your own vendors. However, we do have a list of vendors we can provide who have already worked alongside with us and they are just as committed to your day as we are and if nothing else they are a good place to start your venue search.
Can we bring in our own alcohol?*
For all 2018 weddings you can bring in your own beer, wine and liquor. We will usually open the bar right after the wedding ceremony and "last call" will be at 10:30pm (9:30pm for Sunday through Thursday night weddings) and the bar will be closed at 11pm (10pm for Sunday through Thursday night weddings) and no other alcohol will be served after that. All alcohol must also be served out of the saloon only. You are responsible for hiring the bartender serving your drinks. The bartender MUST be state certified and you MUST also obtain liquor liability insurance coverage and Cobblestone Farms MUST be listed as an additionally insured party. Failure to provide a state certified bartender or the liquor liability coverage will result in alcohol not being served at your wedding.
* For 2019 weddings and events, we will have our own liquor license out here on the farm. That means you will have to purchase all of your alcoholic drinks through the farm. The pricing will be part of your venue contract.
How close are hotels/lodging to the farm?
We are only 10 minutes from numerous major chain hotels in Traverse City and there are other mom and pop hotels close by as well. There are also a few campgrounds very close to the farm as well. A popular option is to also rent houses as there are plenty of summer rentals also close by.
What is the farms wedding season?
The farms wedding season is May through October.
What is the farms guest capacity?
Our guest capacity is 200.
How late can our guests stay on our wedding night?
Friday and Saturday weddings have to end no later than 11pm to allow for closure of the venue by midnight. All other days must end no later than 10pm to allow closure of the venue by 11pm.
How do I reserve my date?
A $2,000 "date reservation deposit" is all that is required to reserve your special day here at Cobblestone Farms.
What is the policy for paying off the balance after we book our date?
Your venue balance must be completely paid for no later than the 1st of the month of the month before your wedding date. So if you have a June wedding, then your venue balance must be paid for no later than May 1st. We will also set up a monthly payment schedule to help you spread out paying for the remaining balance.
Is there a security/damage deposit?
There is a $500 security/damage deposit, but that is refunded back to you as long as there is nothing damaged during your time here on the farm.
Are there any other fees I should know about?
You will have to pay Michigan sales tax of 6% just like any other purchase you make here in the state of Michigan,but that will be listed in the venue contract. There are no other hidden fees or charges for anything else.
What is the farms date change/cancellation policy?
For 2018 weddings, if you need to change your date, we will work with you as much as possible and if we have your newly requested date still open (a Friday for a Friday or a Saturday for a Saturday) we will move it for you. If you need to move your date to the following wedding season, you will also be responsible for any price increases from your contracted price to the current next year’s price if there is an increase. With our limited wedding season, if you need to actually cancel your wedding, anything you have paid towards your wedding date will be forfeited.
For 2019 weddings and beyond all date changes and date cancellations must be made in writing before January 1st of your wedding year. If we have your newly requested date still open in the same wedding year for the same day (a Friday to a Friday or a Saturday to a Saturday) we will move it for you free of charge. If you are requesting to move your date to the next wedding season for the same day (a Friday for a Friday or a Saturday for a Saturday) if we have your newly requested date still open we will again move it for you free of charge. However, you will be responsible for any price increases from your current contracted price to the next year’s price if there is a price increase. If you need to actually cancel your wedding and you do that in writing before January 1st of your wedding year we will refund everything you have paid except your original $2,000 date reservation deposit that was used to secure your date. If you cancel after January 1st of your wedding year, anything you have paid towards your wedding date (the $2,000 date reservation deposit and all other payments) will be forfeited.
What about set up and tear down of tables and chairs and trash removal and other personal items left after the wedding?
We will assist you and your wedding party in the setup of all your tables and chairs when we "set up" before your wedding. As far as the tear down we will also take care of that with help from your wedding party as you have more important things to do the night of your wedding. We do ask that you have someone help us with a quick trash pickup and removal immediately following the reception. Unless previous arrangements are made, anything left after that time will be thrown away.
Who will be onsite on the farm to assist us during our wedding day?
Someone from the Cobblestone Farms team will be onsite at the farm for all of our weddings.
Where can we find information on obtaining our Michigan marriage license?
If you are a Michigan resident you must obtain your marriage license from the county you currently reside in and that license is then good out here on the farm. Out of state residents must apply for your marriage license through Grand Traverse County as that is the county the farm is in. Please click on the Grand Traverse County icon below and you will be redirected to information regarding obtaining a Michigan marriage license.